St. Louis Flying Club Newsletter - 27 November 2012

From The President - By Pic

Dear Members,

It was great seeing and talking with the majority of you at our meeting on November 3rd. The meeting in the hangar worked out well, though a bit cold. The members seemed to enjoy the hot dog roast and social immediately after the meeting. Charley has the minutes of the meeting later in the newsletter. A few highlights I wanted to point out were that the membership voted to maintain the same officers for another year and the members also agreed to allow Limited Members the option of amortizing their upgrade costs over the 12 months of 2013, but as of January 2013, the fixed costs will be shared equally by all 16 members.

The work is proceeding full speed ahead on building the multi-purpose office/meeting room in the C-172 hangar (see pictures below). Thanks to Paul, and his Dad Howard, for working this past weekend to complete the framing. Also thanks to Mike Landgraf and John for installing the electrical boxes, wiring, and insulation. Paul and his Dad will return the week after Thanksgiving to install the drywall.

Thanks for the members unanimously approving Kip McCullen as a new member in place of Mike Russell. Mike has been a member for 18 years and was Vice-President for many of those years. I wish Mike well in the future. Mike's share was officially transferred to Kip on 24 Nov.

I worked with the officers to update the aircraft valuations in order to complete the Limited to Full Member process. Per the analysis, the aircraft values have dropped over the last year at a rate greater than the anticipated depreciation for flight time and engine hours. A drop of $3,400 on the Arrow and $2,100 on the C-172 is a reflection on the dynamics of the marketplace.

Happy Landings,

Pic

Treasurer's Report - by Mike McBride

Fuel prices at TACAir remained stable this past month; flight rates for the C172 and Arrow remain at $82 and $108 per hour, respectively. Flight hours for the month were relatively low, with the C172 flying 9 hours and the Arrow flying just under 3 hours.

Expenses for the month were as expected; treasury and adjusted treasury funds remain strong, and are expected to remain so as Limited memberships convert to Full memberships over the coming 12 months.

Mike

2012 Annual Meeting Minutes - by Charley Royce

Members Present: Mike Piccirilli, Chris Tebbe, Charley Royce, Mike McBride, John Heilmann, Dom Bausano, Paul Carpenter, Steve Heidenreich, Todd Michal, Phillip Self, Bob Zbylut.

The 2012 Bi-Annual Meeting of the St Louis Flying Club was held in the newly acquired club hangars. Pic brought hot dogs to grill after the meeting, the group enjoyed hanging around after the meeting to enjoy eating hot dogs and talking about flying for a while, it was a great opportunity to get to see other members in a relaxed atmosphere.

Old Business:

1. Fed Tax ID addition to club checking account: Mike McBride reported this is complete.
2. New membership certificates: Charley Royce reported that all certificates not picked up at the last meeting have been mailed to members addresses on the club website. Charley requested that anyone who has not returned their old certificates to him do so at their earliest convenience, an envelope to put certificates into will be left in the club hangar.
3. Obtain written explanation from insurance company regarding what protection is provided by our liability rider to protect A&P and flight instructors. (C. Tebbe) - The group reviewed policy language and decided to keep the liability coverage for John performing maintenance on aircraft and flight instructors providing checkouts and instruction. A question was raised of coverage for non-member instructors acting as PIC in the aircraft (i.e. instrument training in instrument conditions) and coverage that would be in effect in that scenario. Chris to report back to the group after obtaining PIC clarification from our insurance company.
4. Investigate pricing options for Garmin database options for both aircraft, determine the best ongoing option. Bob Zyblut reported that there is no other option than what we are currently using for database updates. The only multiple database discount offered would be for 2 x 430’s installed in the same aircraft, otherwise a new database for each device. The group decided to continue current purchase cycles with Bob Zyblut purchasing the Arrow subscription and Mike Landgraf purchasing the Cessna update.
5. Swap / Exchange EDM 900 for replacement of Tach & MAP: John reported that he would sell the existing engine monitor on eBay and order the EDM 900 that will take the place of both the Tach and MAP, this was approved at the last club meeting but there has not been a good time to perform the installation – this will be ordered / installed when it next makes sense for the aircraft to be out of service for a period of time.
6. Report what is being paid for XM weather / update status: Mike reported that we were paying $500 per year for XM weather and the subscription was just renewed. The group agreed to keep this as an Arrow expense.

Ongoing Business / Important Dates:

1. Update to aircraft valuations: Chris Tebbe to use his AOPA membership to obtain a Vref valuation for aircraft to determine upgrade valuations. Chris to report to Mike, Mike to calculate value for share upgrades in January. Update: The updated valuations were required quicker due to the pending sale of mike Russell's share. John Heilmann ran the VRef valuations and Mike McBride is updating the share valuations.
2. Tax forms 1120S: To be submitted March 2013 by Chris Tebbe’s wife.
3. Annual Report: To be submitted to MO Secretary of State - August 2013 by Charley Royce
4. Responsibility Matrix: Charley Royce presented the most recent version of the club Responsibility Matrix. It was discussed that the goal of the Matrix was to prevent required tasks from slipping through the cracks and document who is responsible for what should there be a turnover in club members performing duties. Several updates were noted and will be updated by Charley. It was agreed that maintenance of the matrix is a Club Secretary responsibility. The updated document will be emailed out to all members for review and any suggested changes / updates should be sent to Charley for inclusion and review at our next meeting. It was agreed that maintenance “due dates” were covered on the club website under “maintenance records” but that Mike McBride will document several treasurer duties that are required to be performed on a regular basis. Dom Bausano suggested that it would be great to have someone coordinate “training” or “educational” topics to be presented to members on a regular basis. It was decided not to make the position formal but Dom agreed to take a stab at coordinating events with help from suggestions of members.

   New Business:

5. Member status page: All members are asked to send their updated qualification information to Chris Tebbe for update on the master spreadsheet as it occurs. Chris to follow up with members as expiration dates pass for flight reviews and medicals and ensure compliance or notification that flight privileges are revoked until the corresponding qualification is obtained.
6. Upgrade of Hangar Facilities: John presented a drawing of the new hangar combination with recommended office configuration and a rough outline of the dimensions. Paul Carpenter offered to provide a design / cost estimate and lead the effort to build the space. Paul will put together an estimated cost by November 9th and the group agreed to an email vote for approval to move forward after the cost estimate is received. Vote to be coordinated by Pic.
7. Upgrade to Full Membership: Paul Carpenter requested that the club entertain the idea of allowing another year before an upgrade payment would be due. After a discussion, it was unanimously decided to extend the upgrade deadline but require payments on a monthly basis as follows:
   1. Upgrade amount determined in December 2012 to be billed in 12 monthly installments beginning on the January 15th, 2013 statement.
   2. Limited Members will not have access to the Arrow until the entire upgrade amount is paid in full. (A limited member may begin monthly payments and then decide to pay the remaining amount in full at any time to gain access to the Arrow.)
   3. Full member monthly dues will be assessed across all 16 members effective on the January 15th billing cycle.
   4. Any assessments for aircraft upgrades or maintenance items will be equally shared across all members in equal amounts beginning on January 1st 2013.
   5. Limited members should indicate to Mike McBride their intentions to pay the upgrade all at once or in installments by January 1st 2013.
8. Officer Elections: It was motioned by Bob Zyblut and unanimously decided by all members that the current slate of officers remain in place until next year, negating the need for individual officer elections.

The meeting was adjourned at 11:45 and Hot Dogs were enjoyed by all!

Action Item	Responsible	Due By
Submit rough plan / pricing for office area to John / Pic for distribution to members / email vote of approval.	P. Carpenter	November 9th
Either mail or place in folder in hangar any old share certificates.	All Members	At your convenience
Obtain clarification from insurance company regarding “PIC” questions and coverage provided – update to Officer group for clarification to membership.	C. Tebbe	January 15th
Update Responsibility Matrix – Distribute to members for input / other suggestions	C. Royce	Dec 15th
Obtain key Treasurer responsibilities from Mike McBride and add to Responsibility Matrix to include with submission to members.	C. Royce	Dec 15th
Submit Annual Report for Club Corporation to MO Secretary of State	C. Royce	August 1st 2013
Submit Tax form 1120S to IRS	C. Tebbe (via his wife)	March 2013
Indicate to Mike McBride intentions to pay upgrade share amount at one time or in installments throughout 2013.	All Limited Members	January 1st 2013

   Maintenance - by John

N20843

The following Cessna maintenance actions were taken this month:

• Baggage Door Lock - On 2 Nov, the baggage door lock would not engage and the door would not stay closed. The door latch catch plate was adjusted and the aircraft was returned to service.
• Nose Wheel Shimmy - We had a few squawks of nose wheel shimming this month and the shimmy damper was removed and re-serviced with fluid on 17 Nov. After servicing the shimmy damper, we had an additional shimmy squawk on 20 Nov. PIC flew the aircraft and by keeping a little back pressure on the control wheel, the shimmying was minimized. To eliminate the shimmying issue, I recommend going with the new Lord Shimmy damper which Cessna recommends to address this issue.

N2242N

• 500 hour Magneto Inspection - The magnetos were removed for the 500 hour magneto inspection. The magnetos were inspected, repaired and reinstalled and timed with the engine. The operational checkout shows the engine runs much smoother, especially during the ground magneto check.

Copyright © 2012, St. Louis Flying Club, All rights reserved. Last updated November 2012.